One Platform. Complete Control.
RentOS brings every aspect of vehicle rental management into a single, enterprise-grade system.
Complete Fleet Management
Every vehicle in your fleet - tracked in real time. From status and fuel to maintenance schedules and branch assignment.
Available, Booked, Reserved, Out for Rental, Maintenance, Cleaning, Inactive
Set hourly, daily, and weekly rates per vehicle plus deposit amounts
Log every trip's fuel level and mileage for accurate records
Assign vehicles to specific branches across multiple locations
Track insurance, registration, and inspection deadlines with alerts
Intelligent Booking Engine
Handle walk-ins, reservations, and pre-scheduled bookings with zero double-booking risk.
Server-side validation prevents overlapping reservations automatically
Normal, Walk-in, and Reservation flows for every scenario
Allow customers to pick up from one branch and return to another
Auto-calculate extra km charges, fuel penalties, and overdue fees
Attach visible and internal notes to any booking for full context
Customer Management & KYC
Know your customers deeply. Verify identities, manage trust ratings, and maintain complete rental histories.
Track license and ID documents with expiry alerts
Trusted, Active, Risky, and Blacklisted - with automated triggers
Deposit balance, reusable deposits, and refund history per customer
Complete record of every booking, amount spent, and rental duration
Rate customers post-rental to build a behavioral trust score
Payments, Billing & Deposits
A full payment ledger with multi-method support, automatic deposit management, and one-click refunds.
Cash, Card, UPI, and Bank Transfer - all logged and auditable
Auto-collect and release deposits tied to booking lifecycle
Handle partial payments and process refunds with a single click
Generate and preview invoices for any booking or payment
Customer wallet balances, reusable deposits, and full refund history
Every module your operation needs
Analytics Dashboard
Revenue charts, fleet utilization, booking trends, and KPI cards updated in real time using Recharts and MongoDB aggregations.
Maintenance Tracking
Log incidents and repair jobs per vehicle. Track status from Open -> In Progress -> Resolved with cost and parts tracking.
Rental Agreements
Generate, sign, and store rental agreements digitally. Linked directly to bookings for instant retrieval.
Availability Calendar
Branch-level vehicle availability calendar to prevent gaps and maximize fleet utilization at a glance.
Staff Management
Add staff, assign roles, set branch-level permissions - and track all actions back to the responsible user.
Real-time Notifications
Booking events and alerts pushed via WebSocket subscriptions so your team never misses a critical update.
Multi-Branch Support
Manage unlimited branches from one account. Each branch has its own vehicle pool, staff, and availability.
Document Manager
Track vehicle and customer document expiry (license, registration, insurance) with proactive alerts before deadlines.
Custom RBAC Roles
Six built-in roles plus a drag-and-drop role builder to create custom permission sets specific to your business.
All features, one subscription.
No module fees. No feature gates. Everything included from day one.